Everything you need to plan your shifts.

Smartplan has the features you need to get rid of Excel spreadsheets, pen and paper. Here is a list of everything you get with Smartplan.

Online Staff Rota on Phone, Tablet and Computer.

Put your Staff Rota in the pockets of your employees.

  • Complete Rota on iPhone and Android.

  • Swap shifts and edit your Rota from you phone.

  • Easily find contact information.

  • Send a message from Smartplan from your phone.

  • Never miss important changes.

You can read more about Smartplan on the phone or about how easy it is to communicate in Smartplan.

Personal profile on smartphones.

Easy planning

Are you ready to become a better planner?

  • Easily create a rolling rota.

  • Easy to use template system.

  • Copy functionality.

  • Multiple locations or departments.

  • Define competences on shifts.

  • Make sure your ressources are used properly with a hourly overview.

  • Avoid conflicting shifts. Smartplan keeps an eye out for you.

  • Edit your rota when changes happen. They will happen.

Read more about our planning tool.

Planning of a time block.

Keep track of rules and hours with Smartplan Assistant

Create your staff rota in one click.

  • No more post its or texts. Recieve requests from your employees right inside Smartplan.

  • Let Smartplan suggest a rota based on your employees requests.

  • Define the number of hours your staff can work per week. Plus

  • Smartplan tracks your rules for you, so you don't have too. Plus

Interested in automatic planning? Read more about our automatic shift planning.

Define rules for employees

  • General rules
  • Steve Lesley
  • Brian Allen
  • Jack Marshal
  • Helen Vincent
  • Carol Henley
Max number of hours per week
Max. number of days in a row
Max. number of hours per day
Min. number of hours per week
Min. hours between each shift

Setting up rules

Hours and salary

Handle your salary with peace of mind.

  • Avoid misunderstandings and make sure you only pay for actual work.

  • Do you pay salary during illness or only for actual work? You decide.

  • Smartplan tracks when your employees come and go.

  • User friendly and easy overview of you hours.

  • Export a detailed hourly overview to Excel.

  • See, edit and approve changes in hours worked.

  • Integrate your attendence from a punch clock. Plus

Read more about how to export hours from Smartplan.

Logbook lookup

Punch Clock Plus

If you want to track attendence.

  • It only takes a second to check in or out.

  • Track when your employees come and go.

  • Let the employees check in from a computer, tablet or smartphone.

  • You decide on which units the punch clock works.

  • Setup the punch clock to comply with your needs.

  • Check in, Check out or take a break.

Read more about our Punch Clock.

Smartplan Punch Clock on an iPad.

Shift Swap

Employees kan book empty shifts.

  • Employees can swap shifts.

  • Admin can approve or deny swap shifts, if preferred.

  • Admins are notified about swaps on email or Text.

  • Employees can put shifts up for sale.

Shift swaps on an open day.

Always up to date and online rota

Forget about out-dated spreadsheets and paper notes.

  • New shifts and changes are updated as they happen.

  • Syncronize shifts with your personal calendar on your phone, Google Calendar or Outlook.

  • The rota is accesable on all Smartphones, tablets and computers.

  • Write important messages inside your rota.

  • Have an iPhone? Download our iPhone App.

  • Have an Android? Download our Android App.

Read more about how easy and readable your rota becomes with Smartplan.

Always up-to-date on all units.


Never miss important changes.

  • Recieve notifications about important events.

  • Recieve notifications on text and or Email.

  • You decide when and to whom to send notifications.

  • Make sure important messages are delivered.

Messages on a day

Vacation and Holiday

Because sometimes your employees need a break.

  • Create and handle employee absence.

  • Avoid planning an absent employee.

See absence directly from the rota.

Start planning your Staff Rota now