Smartplan Assistant A part of Smartplan Plus

Automatic Planning
Create your Staff Rota with one click

Define your staffing needs and planning rules and Smartplan Assistant will take care of the rest. Save heaps of time trying to find the right staff at the right time. Let Smartplan Assistant do it for you.

Play again

Monday June 10

June 10

Tilbage til ugen

Tuesday June 11

June 11

Tilbage til ugen

Wednesday June 12

June 12

Tilbage til ugen

Thursday June 13

June 13

Tilbage til ugen

Friday June 14

June 14

Tilbage til ugen

Saturday June 15

June 15

Tilbage til ugen

Sunday June 16

June 16

Tilbage til ugen
8.00am - 12.00am
  • Kitchen

  • Kitchen

4.00pm - 8.00pm
  • Bartender

  • Floor

8.00am - 12.00am
  • Kitchen

4.00pm - 8.00pm
  • Bartender

  • Bartender

  • Floor

No Shifts

8.00am - 12.00am
  • Kitchen

4.00pm - 8.00pm
  • Bartender

  • Floor

8.00am - 12.00am
  • Kitchen

4.00pm - 8.00pm
  • Bartender

  • Floor

6.00pm - 11.00pm
  • Bartender

  • Bartender

  • Bartender

8.00am - 12.00am
  • Kitchen
4.00pm - 8.00pm
  • Bartender
  • Floor
6.00pm - 11.00pm
  • Bartender
  • Bartender
  • Bartender
8.00am - 12.00am
  • Kitchen
4.00pm - 8.00pm
  • Bartender
  • Floor
6.00pm - 11.00pm
  • Bartender
  • Bartender

Define your staffing needs

To be able to help you Smartplan Assistant just needs to know what you need. Define how many shifts you need and when you need them.

Look at the animation. You will see that we have defined that we need two kitchen shifts from 8 am to 12 am and one bartender and a floor manager from 4pm to 8 pm on monday.

Define rules for employees

  • General rules
  • Steve Lesley
  • Brian Allen
  • Jack Marshal
  • Helen Vincent
  • Carol Henley
Max number of hours per week
Max. number of days in a row
Max. number of hours per day
Min. number of hours per week
Min. hours between each shift

Create the rules in general or for each employee

Are your employees working different hourly contracts? Or maybe some employees can't work shifts on tuesday? Or maybe one employee is too rookie to work an important shift?

Here's a list of some of the needs Smartplan Assistant can take care of for you:

  • Max number of hours per week

  • Max. number of days in a row

  • 11 hours between each shift

  • Min. number of hours per week

  • Week day rules.

  • And many more...

Start planning my staff rota

Smartplan Assitant can assign your shifts for you, based on your rules and staffing need.

Assigning shifts. Please wait...

The Assistant is done assigning your shifts.

Create your staff rota with one click

The Assistant can do all the hard work for you. It suggests a combination that fulfills as many of your needs as possible. It goes through thousands of combinations to find the best one for you. The combination will be as fair as possible and abide to the rules you have defined. Get a cup of coffee and let Smartplan Assistant do the work.

Do it yourself
You can always do the planning yourself. No problem. In that case Smartplan Assistant will stay in the background, but still keep and eye on your staff rota. It will let you know if you assign shifts that overstep the rules you have defined. That way you can feel safe every step of your planning.

Monday June 10

June 10

Tilbage til ugen

Tuesday June 11

June 11

Tilbage til ugen

Wednesday June 12

June 12

Tilbage til ugen

Thursday June 13

June 13

Tilbage til ugen

Friday June 14

June 14

Tilbage til ugen

Saturday June 15

June 15

Tilbage til ugen

Sunday June 16

June 16

Tilbage til ugen
8.00am - 12.00am
  • Kitchen

    Brian Allen

  • Kitchen

    Carol Henley

4.00pm - 8.00pm
  • Bartender

    Steve Lesley

  • Floor

    Jack Marshal

8.00am - 12.00am
  • Kitchen

    Brian Allen

4.00pm - 8.00pm
  • Bartender

    Steve Lesley

  • Bartender

    Helen Vincent

  • Floor

    Jack Marshal

    • Jack Marshal can't work to days in a row

No Shifts

8.00am - 12.00am
  • Kitchen

    Brian Allen

4.00pm - 8.00pm
  • Bartender

    Helen Vincent

  • Floor

    Jack Marshal

8.00am - 12.00am
  • Kitchen
4.00pm - 8.00pm
  • 1 x Bartender
  • Floor
6.00pm - 11.00pm
  • 1 x Bartender
  • Bartender
  • Bartender
8.00am - 12.00am
  • Kitchen
4.00pm - 8.00pm
  • Bartender
  • Floor
6.00pm - 11.00pm
  • Bartender
  • Bartender
  • Bartender
8.00am - 12.00am
  • Kitchen
4.00pm - 8.00pm
  • Bartender
  • Floor
6.00pm - 11.00pm
  • Bartender
  • Bartender

Made a mistake? It's easily fixed

It's hard to put together a staff rota and mistakes happen. Fortunately Smartplan Assistant finds the mistakes before you release the staff rota. The Assistant will show you where a rule is broken so you can correct it before it finds it's way to the employee.

6 things Smartplan Assistant helps you with

Now you don't have to worry about all the rules while planning your shifts. Smartplan Assistant will do the boring work for you, so you can focus on finding the staff rota the fits your business. Here is 6 things Smartplan Assistant will do for you:

Union rules

Make sure you have enough hours between your employees shift. Define how many hours the staff should have between two shifts.

Number of hours per week

Define how many hours each employee can work per week. You can define this in general or on individually. What ever fits your need.

Holidays, absence or illness

If your employee has requested time off, is on holiday or in some other way absent, Smartplan Assitant will let you know.

Max. number of days in a row

This helps you divide the shifts as equal as possible. Define how many days in a row one employee can work.

Weekdays off

Some employees are unavailable on specific weekdays. Maybe they have school or other commitments. Create a rule that defines which days they can't work and The Assistant will handle it for you.

Shift Requests

If you open your staff rota for requests, your employees can request what shifts they would rather not work. This way Smartplan Assistant can put together a rota that makes everyone happy.

Start planning your Staff Rota now

Smartplan is a perfect match for your business

It’s easy to switch

Whether you’re currently using scheduling software, Excel or even a pen and paper, switching to Smartplan is quick and easy.

It just works

Smartplan combines a simple, user-friendly interface and powerful scheduling tools to create a system that just works.

Take care of your bottom line

We’ve ditched unnecessary frills and functions to give you the most cost-effective solution.