How to create your Rota with a Template

If you are looking for a template to use with your rota, you have come to the right place. However there isn't one general template that fits all. There is no such thing. Instead we have made it easy to create your own template.

Smartplan gives you the tools to create your rota online in just a few minutes. Scroll down and we will show you how to create your rota with a template.

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4.00pm - 8.00pm
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6.00pm - 11.00pm
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  • Steve Lesley
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  • Helen Vincent
6.00pm - 11.00pm
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Get your Rota online in just 2 minutes. Try Smartplan for Free.

This is how you create your rota with a template

When you use a template, you save yourself a lot of time. If your staffing needs repeats it self from week to week, or you have a repeating schedule of maybe 2, 4 or 6 weeks. Then it's easy to setup a template meeting your needs. Once you have set it up. You can put the schedule in your employees phones, with a click of a button.

Opstæning af vagtplan med skabelon

This is how you assign shifts

Once you have setup your staffing needs, you can start assigning the shifts. Assign the shifts yourself, let your employees book shifts themselves or ask Smartplan to help you. It's up to you how to plan the shifts. Smartplan helps you avoid conflicting shifts and time allocation.

Copy shifts and save time

Stop repeating yourself. Let Smartplan do the work. Often your shifts are the same. Smartplan makes it easy to copy and move the shifts around.

Add multiple weeks to your template

You can add all the weeks you want to your template. Making it easy to create a weekly template, a two week or 3 week template. What ever fits your business.

Full overview of planned hours

When planning you get the full overview of allocated ressources. Put the calculator away and let Smartplan do the work for you.

Take Your Employees’ Needs Into Consideration

Asking your employees when they are unable to work not only creates good workplace relations, it also ensures a more harmonic employee schedule with a smaller risk of changes and problems. The coordination can, however, be time-consuming and a subject to mistakes - unless you let Smartplan do the work. Just customize your schedule template and your scheduling needs, and Smartplan collects the inputs from your employees.

Charlotte Harrington

I can't work thursday every odd week. Besides that I can't work July 11 after 3pm

Michael Johnson

I can't work after 3pm, because I need to pick up my kids at the kindergarden

Get your Rota online in just 2 minutes. Try Smartplan for Free.

Why are Smartplan and my business the perfect match?

Easily switch without frustrations

It’s too inconvenient to switch from Excel or your current system. Don’t worry – with Smartplan you will be up and running in minutes

Because you need software that works

Want an online rota that works? Smartplan is the solution!

Because price matters

Low prices and no commitment are important to you and you don’t need unnecessary functions.